Web guidelines Drupal

Goals for our websites

LTH should be at the forefront when it comes to web presence. As a technical university, we should be perceived as one of the leading players in our sector in this area. Our websites should be of high quality, have a clear purpose and a clear target audience. The information on LTH's websites should be up to date, accurate, accessible, relevant and easy to find. Consistency is also important – LTH should be perceived as the sender.

LTH's web organisation

Responsibility

LU level

The Web Department, Communications Section, Lund University is responsible for the Drupal tool and processes for website responsibility, technical support and graphic profile.

LTH level

The Division of Communication and Collaboration (KoS), LTH, is responsible for support and advice – provided that the website complies with guidelines and legal requirements.

Department level - website owner and manager

Each website must have a website owner, who is usually one of LTH's heads of department, and a website manager who can build a website, write for the web and is up to date with the legal requirements that apply to public websites, including accessibility, copyright and GDPR.

Resources

The website owner is responsible for ensuring that sufficient resources are allocated to keep the website up to date. The starting point is that only a few publishers update the entire website, rather than many publishers updating parts of the website.

Each department should have a contact person for KoS. The contact person coordinates the website at department level, is responsible for one or more websites and participates in LTH's Web Network.

Who can have a website?

The starting point is that information about departments is located on department websites. It is desirable to merge websites as far as possible.

Information about research groups, projects and infrastructure, for example, is located in the Research Portal. Information about conferences, for example, is located on a department or faculty website. A website in Drupal for non-departmental or non-faculty activities requires approval by the head of department in consultation with KoS. Externally funded centres of excellence are developed in collaboration with KoS.

Guidelines

Web domain and logo

All websites relating to LTH activities must be located in the faculty's web domain. Example: www.webbplats.lth.se. Websites in the faculty's web domain use the LTH logo.

Websites that are not purely LTH activities must be located in Lund University's web domain. Example: www.webbplats.lu.se. Websites in Lund University's web domain use LU's logo.

The domain name should, as far as possible, reflect the unit's activities. Domains are applied for via KoS at LTH in connection with the application for a website.

Those considering applying for a sub-logo (on Staff pages) need to analyse and justify their needs, not least from the perspective of external recipients. Applications for sub-logos are submitted to LTH's communications manager.

Laws, editorial guidelines and graphic profile

The website owner and website managers are responsible for ensuring that all content on the website complies with applicable laws. In particular, but not exclusively, the following laws must be taken into account: the DOS Act (web accessibility), the General Data Protection Regulation (GDPR), the Electronic Bulletin Board Act (BBS Act), the Public Access to Information and Secrecy Act, the Copyright Act and the Freedom of Expression Act.

Anyone who publishes information on the website must also comply with LU's graphic profile (on Staff pages) and the editorial guidelines for Lund University's websites (on webbplucering.lu.se, in Swedish).

Language

Swedish and English texts should not be mixed: only Swedish text on Swedish pages and English text on English pages. For English content, it is important to use LTH's glossary for translations.

Images

Images should primarily be taken from LU's Image and Media Bank. If you cannot find suitable images in the image bank, you can contact KoS for advice.

Design of information

The starting point is that the information, regardless of whether it is displayed in several places, is taken from the same source – to avoid outdated information and duplication of work. In addition, the structure should reflect the needs of the target group rather than internal needs.

Updated and relevant content

The content of the website should be up to date and relevant to its target groups. Outdated content should be removed. For electronic archiving, visit Staff pages.

Information for students

Information for students should be available on the Student Web and learning platforms such as Canvas.

Information for prospective students

Information for prospective students about our educational programmes should be available at www.lth.se. and www.lu.se.

Information for employees

Information for employees should be available on LTHin.

Information about education

The focus should be on a general description of the education programme. For more detailed information about the programme, visitors should primarily be referred to the course information at kurser.lth.se, fukurser.lth.se or a (public) page in Canvas via a link.

Information about research

The focus should be on a general (popular science) description of the research. More detailed information about research should be found in Lund University's research portal (Lucris).

Information about publications

Information about publications should be found in LU's research portal (Lucris). From your website, you can link to the Research Portal or use LTH's Publication Plugin (which automatically retrieves publications from Lucris).

Information about infrastructure and projects

Information about infrastructure and projects should be available on Lund University’s research portal (Lucris). You can link to the Research Portal from your website.

Personal pages and staff lists

Information about employees should be available on Lund University’s research portal (Lucris). Staff lists can be created using LTH’s Staff plugin (which automatically retrieves information from Lucat and Lucris).

Documents

Regular text on a website is more accessible than documents. An alternative to uploading documents may be to link to the source on another website. If you do publish documents, they should be accessible PDF documents. However, the aim should be to avoid documents on the website.

News

Criteria for using the news function in Drupal:

• The news must be of interest to an external target group (internal news should not be posted on external websites).
• At least 1 news item per month / 12 news items per year must be published.

Calendar

A calendar can be used if you have several (recurring) events. Keep in mind that the calendar is also displayed when it is empty, which may give the impression that not much is happening within the organisation.

Header and footer

Each website has its own contact information (e-mail and/or telephone number) in the footer. No reference to LU or LTH's general contact details in the footer.

Revision of the guidelines

This document is reviewed annually and updated as necessary. Responsibility for the review lies with KoS.